Project Manager (hybrid in Poland) - EU Institution

Who are we?

NRB - Trasys International is a dynamic global organization that takes pride in being the trusted partner of EU Institutions. With strong commitment to excellence and a 30-years track record of delivering high-quality solutions, we are dedicated to supporting the growth and success of our clients. Our Mission is to help our clients keep up with the challenges of digital transformation by providing the right talent at the right time for the right job. To this end, we are constantly looking for talented professionals who are interested in working on challenging international projects and able to deliver high-quality results within multicultural environments. Our services include (but are not limited to) modernization of solutions, digital workspaces, cloud technologies and IT security. Our Headquarters are in Brussels and we have active accounts and offices across Europe (i.e. Luxembourg, Amsterdam, Athens, Stockholm, Geneva).

Is this YOU?

For our customer based in Warsaw, Poland - an European Institution, we are looking for a Senior Project Manager based in Poland to join a long-term mission in the area of cybersecurity, public sector and law enforcement. Your potential projects aim to modernize the delivery of intelligence products by creating a centralized, user-friendly digital platform that enhances collaboration, timeliness, and strategic alignment with stakeholder needs. You will support the INTEL portfolio by providing expert project management to ensure successful delivery of new solutions and offer independent recommendations to the client.

For the needs of the client, you need be based in the area of Warsaw (~2 hours by ground transportation), and you will have the flexibility to work on hybrid mode (2-3 times a week in the office/home). If the process is successful, the start of your mission will be in October, 2025.

More specifically, you will be responsible for…

• Leading the implementation of a SharePoint 365-based collaboration platform, integrating content from multiple sources into a unified, user-friendly knowledge hub for the INTEL Division.

• Managing complex, long-term digital projects with a law enforcement component, ensuring alignment with public sector standards and client’s strategic goals.

• Overseeing the development of solutions using micro frontend architecture, ensuring modularity, scalability, and seamless integration with Microsoft cloud technologies (e.g., Teams, SharePoint).

• Coordinating agile project teams (1–10 experts) using Scrum methodology and Azure DevOps, ensuring efficient sprint planning, task tracking, and delivery.

• Representing the client in interactions with third-party contractors, ensuring external partners deliver according to project scope, timelines, and quality standards.

• Engaging and managing internal stakeholders, including Business Managers, Process Owners, and INTEL Division leadership, to ensure business needs are accurately captured and addressed.

• Ensuring full compliance with PM² methodology, internal regulations, and policies on cybersecurity, data protection, and risk management.

• Monitoring project scope, risks, and issues proactively, implementing mitigation strategies and ensuring timely resolution of blockers.

• Producing and maintaining detailed project documentation, including plans, schedules, logs, reports, and presentations for internal and external stakeholders.

• Organizing and leading project meetings, ensuring clear communication, alignment on priorities, and progress reporting to the Project Board and other key stakeholders.

#LI-VB1

Are you the perfect match?

• Education: Master’s degree or Postgraduate University diploma.

• Experience: Minimum of 5 years in project management within IT or digital transformation domains.

• Language Proficiency: English at CEFR Level C1, officially certified by a recognized authority.

• Certification: At least one of the following:

• PRINCE2 Practitioner

• Project Management Professional (PMP)

• PM² Agile

• Proven experience in leading at least one medium-to-large ICT project as a Project Manager.

• Strong knowledge and hands-on experience with project management methodologies, including PM² and Agile practices.

• Demonstrated experience in organizing work in Scrum teams, supported by Azure DevOps for task and sprint management.

• Solid understanding of IT systems and their application to business needs, especially within public sector and law enforcement contexts.

• Experience in developing SharePoint 365-based solutions, and managing data integration and ontology/taxonomy management projects.

• Experience in Microsoft cloud technologies, including Teams, SharePoint, and related collaboration tools.

• Excellent communication skills, with the ability to produce high-quality written materials and presentations for diverse audiences.

• Proven ability to manage internal stakeholders, especially Business Managers, Process Owners, and Division Heads.

• Client-oriented mindset with a proactive approach to problem-solving and continuous improvement.

• Adaptability to dynamic environments and evolving project scopes, with a focus on quality, compliance, and risk management.